Board meetings, minutes, and the memory to run them.
Set up the meeting, draft the minutes, track every follow-up, and bring new directors up to speed — all in one place, so running your board doesn't fall on one overstretched volunteer.
A notetaker that joins the call for you.
Schedule the meeting in SorrelSites and the Notetaker can join your Zoom, Teams, or Meet at start time to record and transcribe, then hand the transcript straight to Sprout for your minutes. Nobody has to remember to add it.
Set up the board meeting in one place.
Give the meeting its video link and let Sprout draft the agenda from last time's open business — so the prep stops landing on one overstretched volunteer.
Video link, built right in
Connect Google Meet, Zoom, or Teams once and SorrelSites attaches a meeting room to the meeting — or paste any link. Share that connection with the org so any volunteer can use it, even one who has no Zoom of their own. No more hunting for the URL.
An agenda that builds itself
Sprout fills the agenda in from last meeting's unfinished business, tabled motions, and overdue action items — a real, grounded agenda without staring at a blank page.
From transcript to approved minutes in minutes.
Paste your notes, upload the Zoom transcript, or just forward the recap email — SorrelSites turns it into clean, structured minutes in your org's own voice, ready to review.
Minutes that draft themselves
The secretary's most dreaded task becomes a quick review: Sprout drafts the summary, the decisions, attendance, and every motion — and links each one back to the exact line in the transcript it came from, so you can trust the draft and prove it in one click. You read it over and approve.
Motions and votes on the record
Who moved it, who seconded, the for/against/abstain tally, whether it carried — captured as real data, so "what did we decide and what was the vote?" is always one click away.
Approve, then lock
Minutes move from draft to proposed to approved-at-the-next-meeting to locked — and once approved they can't silently change. Exactly how a board is supposed to work.
Action items that actually get done.
A top reason boards stall is follow-up that evaporates after everyone goes home. Sprout closes the loop automatically.
Follow-ups that chase themselves
"Treasurer will get quotes by the 15th" becomes a tracked item, and Sprout nudges its owner — three days before, on the day, and escalates to the board if it goes overdue.
Assign to a role, not just a person
Hand an item to "the Treasurer" and it always points to whoever holds that seat — even after the board turns over. The work survives the volunteer.
Update it with no login
A director taps a link in their email to mark their task done — no password, no account to create. Volunteers won't manage another login, so we don't make them.
Your board's memory — even when the whole board changes.
Minutes, motions, decisions, and open items accumulate into a permanent record that outlives any single board, so the knowledge doesn't walk out the door with the people.
New directors, briefed in five minutes
When someone joins, Sprout writes a plain-language catch-up — what's happened across the last year and what's in flight now — so they're useful at their first meeting, not their fifth.
A private board document library
Bylaws, policies, and meeting packets live in one board-only space, attached to the meeting they belong to — they stop living in six people's inboxes.
Locked down by design
Board material is sensitive, so it's gated behind a board-only permission: directors see approved minutes and their briefing; drafts and in-flight motions stay with admins.
Your scribbled notes, turned into minutes you can file.
Sprout turns the meeting's notes into a clean record of who moved what and what carried, and pulls out the action items with an owner on each. You make corrections and approve — the official version is never more than a read-through away.
You're always in charge: Sprout drafts, you approve, and nothing is final until you say so.
From the notes
"treasurer — dues to $85 jan, moved by dana, 2nd pat, passed 6-1. someone follow up on the venue contract"
Drafted minute
Motion: Raise annual dues to $85, effective January renewals. Moved by Dana, seconded by Pat. Carried 6–1.
Action item
Follow up on the venue contract — owner: Treasurer
It's the same SorrelSites that holds your members and runs your events. Your board, your members, and your website — organized in one place, handed off without a headache.
Ready to give your board its memory back?
SorrelSites is in final testing. Leave your email and we'll let you know the moment it opens.
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