# Meet Sprout — SorrelSites *Sprout, the AI built into SorrelSites, drafts board minutes, writes event pages, and answers plain-English questions — see what it does for your president, treasurer, secretary, event planners, and staff.* Meet Sprout ## Everything Sprout does, organized by who it saves time for. Sprout, the AI built into SorrelSites, drafts your board minutes and agendas, writes event pages from a paragraph, answers plain-English questions about your roster and your budget, keeps your website current, and follows up on action items before they're due — always as a draft you approve, not something that sends or publishes on its own. Real screenshot. Example organization, sample data. The email door #### Email Sprout an idea at 11pm. It's on the agenda by the next meeting. Every organization gets its own address — sprout@yourname.sorrelsites.com. Forward a thread or just write what's on your mind, and Sprout reads it, works out what you're asking for, and replies with what it proposes to do. - Ask for a task logged, an agenda item drafted, or another officer looped in — Sprout stages the proposal and waits for your reply. - Attach a file and say where it goes — "put this in the board folder" — and Sprout proposes the same. Real screenshot. Example organization, sample data. The whole loop #### The Notetaker joins the call. The follow-ups chase themselves. The Notetaker joins your meeting on Zoom, Meet or Teams and hands the recording to Sprout, who drafts the minutes — the motions, the votes, and who moved and seconded each one, every line traceable to what was said. You approve them, and approved minutes lock. - Action items come out with an owner and a due date attached, not just a paragraph to reread later. - Sprout reminds the owner before the deadline, again on the day, and tells the board if it's still open three days later. The fuller stories behind these live on [Board governance](/governance/) and [Events](/events/). ### The full catalog — find what you do. Find what you do below, or read straight through — this is the one page here built to be long. ### For your president - Describe your organization once while you're getting set up, and Sprout points you to the right screens, in the right order — plans, fields, positions — instead of a blank form to guess at. - Positions — Membership Chair, Race Committee, Webmaster — proposed from a sentence, for you to approve. - A new director arrives to a briefing of what the board has been deciding and what's still open, instead of a folder nobody has opened since the last handover. - A committee's charter — mission, meeting cadence, who serves — drafted from one line describing what it's for. - "Set up a Finance, a Governance and a Membership committee" stands up all three, rosters included, from one sentence. - A plain-English question about the organization as a whole — how membership is trending, how last year's event did — gets an answered report, not a spreadsheet to build. ### For your treasurer - A plain-English money question — what did we spend on the regatta last year — gets the report, no pivot table required. - A first-draft budget for an event, built from last year's spreadsheet or a description of what's planned. - No member data ever reaches the model when Sprout builds a report — only your question and the names of your fields. Sprout writes the pattern; SorrelSites runs it against the real numbers. ### For your secretary - Minutes drafted from the meeting — the summary, the decisions and who was there — revised by telling Sprout what to fix, not retyped from scratch. - An agenda that builds itself from last meeting's unfinished business, and revises the same way — "move the budget item under new business." - Old minutes on paper or in a PDF become structured records — motions, decisions, who attended — instead of a scanned page nobody can search. - Action items come out of the meeting with an owner and a due date attached, and Sprout follows up before it's due. - "Board meets the third Tuesday of every month at 7pm" puts the year's meetings on the calendar in one line. ### For event planning - Describe the event in a paragraph and Sprout drafts the page, the tickets and the registration questions. - "Add our three Saturday races in April" puts all three on the calendar in one sentence. - Type a venue's name and get the address, a description in your organization's own voice, and licensed photos attached. - An FAQ for the event, drafted before anyone has to ask a question. - The same question from a dozen attendees gets grouped automatically, with a suggested answer ready to send once. - A digest of what's still open on the planning checklist before the meeting, grouped by category with the latest note on each item. - Paste last year's planning notes and get this year's checklist — tasks with owners and dates, not a page of prose to reread. - A Notice of Race, sailing instructions, a waiver — drafted from last year's version, with only the changed details touched. - Not sure which documents an event needs? Sprout suggests them, pointing at the template or last year's file each one should start from. - A poll question and its options, drafted from a sentence and ready to launch on the night. - One announcement, written once for email, your website and Facebook — the group post included, which nothing else can automate. - A newsletter drafted and refined by asking for changes in plain words, with the events it mentions checked against your actual calendar. ### For your staff - Describe the fields your organization tracks — chapters, certifications, a boat name — and Sprout proposes them, dropdown choices included. - Describe who should see what in the member directory, and Sprout proposes the privacy settings — nothing changes until someone approves them. - When you send an announcement, Sprout proposes who should get it; members get one-tap suggestions for what to follow instead of a settings page to dig through. - A question gets routed toward whoever should answer it, with the asker's own tap confirming the forward. - New documents get a plain-English summary and topic tags on the way in, and Sprout proposes which policies an organization like yours usually keeps on file. - A member's email reply gets read and sorted automatically, so a routine one doesn't wait on a person to open it first. - A liability release, a volunteer agreement, a code of conduct — drafted from a description, ready for members to sign. - Ask a question about your own bylaws or policies and get an answer with its source cited, drawn only from what your organization has uploaded. ### For everyone - A whole starter site drafted from a description of your organization, or one page changed by describing what you want different. - Sprout reads your logo and photos and tunes the site's colors to match, instead of a generic template with your name typed in. - Moving from another site? Sprout reimagines it as three new designs built from your own writing and pictures, beside a photograph of the site you have today. - Every photo gets a description for screen readers automatically, and Sprout proposes the crop that keeps what matters in frame. - The concierge that greets a member or a prospect is drafted in your organization's voice, and an admin's answer to an escalated question becomes a reusable answer for the next person who asks. - It picks up your mission, your facts and your tone the more you use it — the tenth thing Sprout writes for you is better than the first. More on what reaches Sprout and what stays here is on [the data and AI page](/data-and-ai/). ### What a week looks like, at one club. One example: a club with a few hundred members, an all-volunteer board, and a part-time office administrator. Here's an ordinary week, five ways. #### President A monthly view of what needs attention, instead of five phone calls to check on status. A briefing for a new director, instead of a whole afternoon of catch-up calls. #### Treasurer A plain-English question answered on the spot, instead of a pivot table built from scratch. A first-draft budget to start from, instead of a blank spreadsheet. #### Secretary Minutes drafted straight from the meeting, instead of retyped from handwritten notes that evening. Follow-ups that nudge themselves, instead of a reminder list someone has to keep. #### Event planning An event page written from a description instead of drafted twice. The same question from a dozen attendees, grouped and answered once instead of a dozen times. #### Support staff Routine questions answered by the concierge automatically, instead of an inbox to clear every morning. A website update made by describing it, instead of a ticket to whoever knows HTML. ### Meet Sprout — common questions Does Sprout ever send or publish anything without us approving it first? No. A drafted email reply, a set of minutes, a budget, a page — every one of them is a proposal you approve, edit or decline. Nothing goes out and nothing goes live on its own. What does Sprout see, and what does it hold back? It depends on the job. A plain-English question about your roster or your budget sends no member's contact or financial detail to the model — Sprout writes the pattern, and SorrelSites runs it against your real numbers. Minutes drafted from a recording do use the names in it, because that's what makes the record accurate; contact details are scrubbed out first either way. Is there an extra fee for using Sprout? No. Every plan includes a monthly allowance of Sprout's use, sized to the plan — there's no separate AI charge and no per-message fee. Do we have to use Sprout, or can we just fill in the forms ourselves? Just the forms, if you'd rather. Email Sprout, ask it, or skip it entirely and use the screens directly — nothing on SorrelSites requires it. ### See what Sprout does with your own board's next meeting. Start free for 14 days — no credit card, and your site is live at your own address as soon as you confirm your email. [Start free](/signup/)[Or talk to us first](/evaluate/)